Archives des Sciences: A Multidisciplinary Journal is committed to protecting the privacy, confidentiality, and security of the personal information provided by authors, reviewers, editors, readers, and other users of the journal’s website and editorial services. This Privacy Policy explains how personal information may be collected, used, stored, shared, and protected in connection with the journal’s scholarly publishing activities.
Personal information is processed only for legitimate editorial, publishing, administrative, technical, and legal purposes and in accordance with applicable data-protection requirements.
Information We Collect
The journal may collect personal information that is necessary to operate its website, editorial system, peer-review process, and publishing services. This information may include:
Contact Information: Name, email address, institutional affiliation, postal address, telephone number, ORCID identifier, and other professional contact information voluntarily provided by users.
Account and Profile Information: Information supplied when creating or maintaining an account in the journal’s online submission and editorial management system, including academic qualifications, areas of expertise, institutional information, and reviewer interests.
Manuscript and Editorial Information: Information contained in manuscript submissions, authorship declarations, peer-review reports, editorial correspondence, revision files, supplementary materials, conflict-of-interest declarations, ethical statements, and related publishing records.
Communication Data: Correspondence sent to or received from the journal, including emails, letters, support requests, editorial communications, and messages submitted through website forms or the journal’s editorial system.
Technical and Usage Information: Limited technical information generated when users access the journal website, such as IP address, browser type, device information, operating system, pages visited, access times, referring pages, and other technical information necessary for website security, performance, administration, and statistical analysis.
The journal operates under a diamond open-access model and does not charge submission fees, article processing charges, publication fees, or access fees. Accordingly, the journal does not ordinarily collect payment or credit-card information in connection with manuscript submission or publication.
How We Use Personal Information
Personal information may be used for the following purposes:
Managing manuscript submission, editorial assessment, peer review, revision, acceptance, and publication.
Communicating with authors, reviewers, editors, readers, and other users.
Creating and maintaining user accounts within the journal’s editorial management system.
Selecting appropriate editors and reviewers based on academic expertise.
Maintaining accurate authorship, affiliation, and publication records.
Assigning and maintaining article metadata, including DOI and indexing information.
Processing corrections, retractions, complaints, appeals, and research-integrity matters.
Maintaining the security and functionality of the journal’s website and editorial systems.
Improving the journal’s editorial, technical, and publishing services.
Producing aggregated or anonymized statistical information concerning journal operations.
Preserving the scholarly record and maintaining necessary editorial and publication archives.
Complying with applicable legal, regulatory, contractual, and research-integrity obligations.
Personal information collected for editorial and publishing purposes will not be used for unrelated commercial marketing without an appropriate legal basis or the individual’s consent where required.
Peer Review and Editorial Confidentiality
Information submitted as part of the manuscript and peer-review process is treated as confidential in accordance with the journal’s editorial policies.
Under the journal’s single-blind peer-review model, reviewers may know the identities and affiliations of authors, while reviewer identities are not disclosed to authors. Reviewer information and confidential editorial communications are accessible only to authorized editorial personnel and others who require access for legitimate editorial or technical purposes.
Editors, reviewers, and editorial staff are expected to protect confidential information obtained through the peer-review and publication process.
Sharing of Personal Information
The journal does not sell personal information.
Personal information may be shared only when reasonably necessary for scholarly publishing operations, including with:
Editorial Personnel: Editors, reviewers, editorial staff, and other individuals involved in manuscript evaluation and publication where access is necessary to perform their responsibilities.
Service Providers: Trusted third-party providers supporting services such as website hosting, manuscript-management systems, email communication, DOI registration, metadata distribution, digital preservation, plagiarism screening, indexing, archiving, and technical support.
Scholarly Infrastructure Providers: Relevant bibliographic, indexing, DOI-registration, discovery, preservation, and repository services may receive publication metadata necessary to identify, disseminate, preserve, and index published scholarly content.
Legal or Regulatory Authorities: Information may be disclosed where required by applicable law, regulation, court order, legal process, or legitimate regulatory requirement.
Research-Integrity Investigations: Where credible concerns regarding research or publication misconduct arise, relevant information may be shared with authors, institutions, publishers, ethics committees, funding bodies, or other appropriate organizations when necessary for a responsible investigation and permitted by applicable law.
Third-party service providers are expected to process personal information only for legitimate purposes connected with the services they provide.
Cookies and Website Usage
The journal website may use cookies or similar technologies that are necessary for website functionality, user authentication, security, session management, and analysis of website performance.
Where non-essential cookies or analytics technologies are used, appropriate information and consent mechanisms will be provided when required by applicable law.
Users may control certain cookies through their browser settings; however, disabling essential cookies may affect the functionality of some parts of the website or submission system.
Data Security
The journal takes reasonable administrative, organizational, and technical measures to protect personal information against unauthorized access, loss, misuse, alteration, disclosure, or destruction.
Access to personal information is limited to individuals and service providers who require such access for legitimate editorial, publishing, administrative, or technical purposes.
While reasonable safeguards are maintained, no internet-based system can guarantee absolute security. Users are therefore encouraged to protect their account credentials and notify the journal if they become aware of suspected unauthorized access.
Data Retention
Personal information is retained only for as long as reasonably necessary for the purposes for which it was collected and for legitimate scholarly publishing, administrative, legal, research-integrity, and record-preservation requirements.
Certain information associated with published articles, editorial decisions, peer review, corrections, retractions, or other elements of the scholarly record may need to be retained for an extended period or permanently in order to preserve the integrity and reliability of the academic record.
Information that is no longer required will be securely deleted, anonymized, or otherwise handled in accordance with applicable data-protection requirements.
Your Privacy Rights
Depending on applicable data-protection law, individuals may have rights concerning their personal information, including the right to:
Request access to personal information held about them.
Request correction of inaccurate or incomplete information.
Request deletion of personal information where legally permissible.
Request restriction of certain processing activities.
Object to certain types of processing.
Request portability of personal information where applicable.
Withdraw consent where processing is based on consent.
Raise a concern or complaint regarding the processing of personal information.
Some requests may be limited where information must be retained to protect the integrity of the scholarly record, comply with legal obligations, investigate publication misconduct, or establish, exercise, or defend legal claims.
International Data Processing
Because Archives des Sciences: A Multidisciplinary Journal serves an international scholarly community, information may be processed or accessed in countries other than the country in which a user is located. Where applicable, reasonable safeguards will be used to protect personal information transferred or processed internationally.
Third-Party Links
The journal website may contain links to external websites, indexing services, repositories, DOI services, or other third-party resources. The journal is not responsible for the privacy practices or content of independently operated external websites. Users are encouraged to review the privacy policies of those services separately.
Changes to This Privacy Policy
Archives des Sciences: A Multidisciplinary Journal may revise this Privacy Policy when necessary to reflect changes in journal operations, technologies, publishing practices, service providers, or applicable legal and regulatory requirements.
The current version of this policy will be published on the journal’s official website. Where substantial changes are made, the revision or effective date should be updated accordingly.
Contact Us
Questions, requests, or concerns regarding this Privacy Policy or the journal’s handling of personal information may be directed to: editor@unige.org
Archives des Sciences: A Multidisciplinary Journal is published by SciArt Publisher, Valletta, VLT 1117, Malta.